Construction & trades
Stop tools walking off the job site
Track valuable tools and equipment across crews and sites, know who has what, and cut the theft and loss that quietly eats your margin.
The problem
Sound familiar?
- Tools disappear between sites — thousands of dollars a month, gone.
- No one knows what's on which site or who last had it.
- Inspections and maintenance slip, risking breakdowns and safety issues.
- Spreadsheets don't survive the field; nothing gets updated.
How Stackroom helps
Everything you need, in one place
Site-level visibility
A live scan map and per-location stock show exactly what's where, in real time.
Crew accountability
Assign gear to people with signatures — theft and loss drop when everyone's on the record.
Inspections on schedule
Maintenance tickets and reminders keep plant and tools compliant and running.
Built for the field
An offline-first mobile app that keeps working with no signal and syncs when you're back.
How it runs
What this looks like day to day
- 1Yard
Kit leaves against a name
Tools issued from the yard are signed out to a crew or an individual, so the van that took them is on record before it pulls away.
- 2Site
Scans update location
Crew scan on arrival and when moving kit between sites, so the register reflects where equipment actually is rather than where the paperwork says.
- 3Inspect
Safety checks stay on schedule
Statutory inspections and servicing warn ahead of the date, so kit is not pulled from a job because a certificate lapsed.
- 4Return
Reconcile at job end
Closing a job shows what went out against what came back, so shortfalls surface at the end of that job rather than at year end.
In detail
The questions that come up next
Why does tool loss get tolerated for so long?
Because each individual loss is small and hard to attribute. It only becomes visible when someone totals the replacement spend for the year. Attaching custody to a name changes behaviour long before anyone has to investigate a specific incident.
Does this work with subcontractors?
Yes. Subcontractors can be recorded as holders so kit issued to them is tracked, without necessarily giving them full access to your register.
What about theft from site?
A signed custody trail and a last-seen location will not stop determined theft, but it does establish when equipment was last accounted for, which is what insurers and police ask for first.
Can we track hired-in plant alongside owned kit?
Yes. Hired items can be tracked with off-hire dates, which is where money is quietly lost when equipment sits on hire after the job has finished.
“Lose one $2k tool a month? Stackroom pays for itself at the first seat.”
FAQ
Questions, answered
Will crews on site actually use it?
Scanning a label with a phone is faster than filling in a sheet, which is the honest test. Adoption problems usually come from systems that ask for more effort than the paperwork they replaced.
Does it work with no signal on site?
Yes. The mobile app is offline first, so scans and assignments queue on the device and sync when the crew is back in coverage.
Can we see what is on each site right now?
Yes. Filter the register by site to see current holdings, which is what makes moving kit between jobs a decision rather than a phone round.
How do we handle consumables like fixings?
Track them as quantity per location rather than as individually serialised items, so stock levels stay useful without labelling every box.
What about equipment inspection certificates?
Attach certificates to the asset and set the next inspection date, so the document and the deadline live with the item rather than in a folder.
Ready to know where every asset is?
Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.