Audits & compliance
Run a clean audit in a fraction of the time
Cycle-count your assets, verify what's present or missing, capture a sign-off, and export the evidence — compliance without the dread.
The pain
Sound familiar?
- Annual counts take days and still miss things.
- There's no verifiable record that an audit actually happened.
- Exporting evidence for finance or compliance is a copy-paste nightmare.
How Stackroom helps
Everything you need, in one place
Cycle-count audits
Scan through a location or category, marking each asset verified or missing as you go.
Verified & signed
Close an audit with a completion note and signature, plus the custodian for each item.
Export the evidence
CSV export of every audit, ready for finance, insurance or a compliance file.
How it runs
What this looks like day to day
- 1Plan
Scope the count
Audit a site, a department or a category rather than the entire estate at once. Smaller, more frequent counts beat one annual scramble.
- 2Count
Walk and scan
Scanning as you walk marks each asset seen. There is no clipboard to transcribe afterwards, which is where errors normally enter.
- 3Resolve
Deal with exceptions immediately
Items not found are flagged as you go, so discrepancies are investigated while the context is fresh rather than weeks later.
- 4Report
Export the evidence
Finish with an export that shows what was checked, what was found, what was missing and who performed the count.
In detail
The questions that come up next
Why do annual audits fail?
Because they are large, manual and infrequent. By the time a discrepancy is found, the trail is cold and nobody remembers the context. Frequent partial counts surface problems while they are still explainable, and they take a fraction of the effort.
What counts as evidence for an auditor?
A record of what was checked, when, by whom, and what the outcome was. Because counts are captured by scan with a timestamp and a user, the evidence is a by-product of doing the work rather than something assembled afterwards.
Can two people audit at once?
Yes. Multiple people can count different areas simultaneously and the results merge, which is what makes a large site feasible in a single session.
What happens to items that are genuinely lost?
They can be written off with a reason and a date, so the register reflects reality. An accurate register with documented losses is far more useful than an optimistic one.
FAQ
Questions, answered
How long does a count actually take?
Teams typically report counts running several times faster than clipboard methods, because scanning removes both the writing and the transcription. The bigger gain is that the result needs no cleanup afterwards.
Can we audit without a network connection?
Yes. Counts run offline and sync when you are back in coverage, which matters in store rooms, basements and remote sites.
What format do exports come in?
XLSX and PDF, which covers both finance teams who want to manipulate the numbers and auditors who want a fixed document.
Can we prove an asset existed at a point in time?
Yes. Scan history and audit records are timestamped, so you can demonstrate that an asset was verified present on a given date.
Do we need to audit everything at once?
No, and we would suggest not to. Rolling counts by area or category spread the effort and catch problems earlier than a single annual exercise.
Ready to know where every asset is?
Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.