Product
One platform for every physical asset you own
Stackroom brings the whole lifecycle together — register and locate, assign and account, book, maintain, and audit — so your team finally trusts a single source of truth.
What is the Stackroom platform?
Stackroom is a single platform covering the asset lifecycle: register and locate, assign and account for, book, maintain, audit, depreciate and retire. The same records serve IT, finance and facilities, so custody, service history and book value live on one asset rather than in three systems.
The platform
Six capabilities, one connected system
Track & locate
A single register for every asset, and a live map of where it's been.
Learn moreCustody & accountability
Know who has what, and prove it.
Learn moreBookings & scheduling
Reserve shared gear without collisions.
Learn moreMaintenance, warranty & reminders
Stay ahead of everything that expires.
Learn moreAudits & reporting
Verifiable counts and exports on tap.
Learn morePlatform & integrations
Multi-tenant, configurable, and connected.
Learn moreEverything you own, on one register
Import the spreadsheet you already keep, then print QR labels for whatever is missing one. Categories, locations and departments are created from the values in your file, so you are not building a hierarchy by hand before you can start.
Assets
42 assets · ₹1,06,151 book value
| Asset | Tag | Assigned to | Condition | Warranty | Status |
|---|---|---|---|---|---|
MacBook Pro 14"Laptops | AST-00055 | JOJ. Okaforsince 5 Aug 2026 | Good | 14 Mar 2027 | Assigned |
Dell Latitude 5440Laptops | AST-00054 | RNR. Nayarsince 5 Aug 2026 | Good | 2 Nov 2026 | Assigned |
Dell UltraSharp U2723QEMonitors | AST-00048 | — | Excellent | 8 Jun 2027 | Available |
Epson EB-L200FProjectors | AST-00041 | — | Fair | Expired | Maintenance |
iPhone 14Mobile devices | AST-00036 | TWT. Weisssince 22 Jul 2026 | Good | 19 Sep 2026 | Assigned |
Herman Miller AeronFurniture | AST-00030 | — | Good | — | Available |
Bosch GSB 18V-50Power tools | AST-00022 | ASA. Sharmasince 11 Jun 2026 | Fair | 5 Jan 2027 | Assigned |
Canon EOS R6Cameras | AST-00019 | — | Excellent | 3 Feb 2027 | Available |
HP EliteBook 840Laptops | AST-00052 | MCM. Costasince 3 Aug 2026 | Good | 21 Dec 2026 | Assigned |
BenQ GW2790Monitors | AST-00046 | — | Good | 12 Apr 2027 | Available |
Import assets from CSV
Map your columns, then preview the result.
Every item against a named person
Scan a label, pick the person, capture a signature on the device. That is the whole handover, and it produces a signed, dated custody record that is never overwritten.
A current-holder field tells you where something is now. A custody chain tells you who had it in March, which is the question that actually gets asked.
Dell Latitude 5440
Assigned- R. Nayarcurrent5 Aug 2026 → presentHandover
- J. Okafor12 Feb 2026 → 30 Jul 2026HandoverReturnNote: Returned with charger and dock; minor scuff on the lid.
- T. Weiss4 Sep 2025 → 9 Feb 2026HandoverReturn
- A. Sharma6 Mar 2025 → 28 Aug 2025HandoverReturn
Renewals that raise their hand first
Manufacturer warranty, extended cover, annual maintenance and comprehensive contracts are each recorded against the asset with provider, policy number, cost and expiry.
Reminders fire before the date rather than after it, so repairs get claimed instead of paid for twice.
Warranties
9 warranties
| Asset | Provider / plan | Type | Cost | Expires | Status | |
|---|---|---|---|---|---|---|
Epson EB-L200FAST-00041 | Epson · Comprehensive CareEP-CMC-33907 | CMC | ₹18,500 | 12 Aug 2026 | expired | |
Logitech MX KeysAST-00063 | Logitech · 2-Year WarrantyLG-2Y-88421 | Manufacturer | — | 29 Sep 2026 | 5d left | |
Dell Latitude 5440AST-00054 | Dell · ProSupport PlusDL-PSP-77410 | Extended | ₹12,400 | 2 Nov 2026 | 39d left | |
HP EliteBook 840AST-00052 | HP · Care PackHP-CP-51228 | Extended | ₹9,800 | 21 Dec 2026 | active | |
Bosch GSB 18V-50AST-00022 | Bosch · Professional CareBO-AMC-19034 | AMC | ₹6,200 | 5 Jan 2027 | active | |
Canon EOS R6AST-00019 | Canon · CarePAK PROCN-CP-60512 | Extended | ₹14,750 | 3 Feb 2027 | active | |
MacBook Pro 14"AST-00055 | Apple · AppleCare+AC-7721-0094 | Extended | ₹21,900 | 14 Mar 2027 | active | |
BenQ GW2790AST-00046 | BenQ · Standard WarrantyBQ-SW-44126 | Manufacturer | — | 12 Apr 2027 | active | |
Dell UltraSharp U2723QEAST-00048 | Dell · Advanced ExchangeDL-AE-30887 | Manufacturer | — | 8 Jun 2027 | active |
A count somebody actually did
Scope an audit to a location, category or department, walk it scanning, and each item records as verified or missing as you go. Closing it captures a signature and produces an exportable document with the scope, the date and the discrepancies.
A register export is what you believe you own. This is what somebody confirmed was there.
Audits
4 inventory audits · verify what's physically present
| Audit ⇅ | Started ⌄ | Progress ⇅ | Completed ⇅ | Status |
|---|---|---|---|---|
Floor 2 countLevel 2 · Gurugram HQ | Sep 8, 2026 R. Nayar | 4/47 | — | Open |
Sep 2026All assets | Sep 7, 2026 J. Okafor | 12/46· 1 missing | — | Open |
Lab 2 equipmentLab 2 | Sep 5, 2026 T. Weiss | 44/44 | Sep 7, 2026 T. Weiss | Completed |
Q1 2026All assets | Aug 1, 2026 A. Sharma | 186/186 | Aug 1, 2026 A. Sharma | Completed |
A leaver's list, generated not remembered
Departures are where unrecovered equipment concentrates, almost entirely because nobody can produce the list while the person is still contactable.
Pull up everything they hold, check each item back in with a condition note, and close with a signed clearance.
J. Okafor
- MacBook Pro 14"AST-00055 · since 5 Aug 2026₹1,42,000
- Dell U2723 MonitorAST-00042 · since 5 Aug 2026₹42,000
- Assigned MacBook Pro 14"12d ago
- Assigned Dell U2723 Monitor12d ago
- Returned Logitech MX Master 3S2 Jul 2026
Return asset
Checking in Dell U2723 Monitor from J. Okafor.
Shared equipment, reserved ahead
Equipment that is shared rather than issued — meeting-room AV, loan laptops, test devices — is reserved ahead, with overlap checked before a booking is accepted.
Bookings
3 active · 6 awaiting approval
New booking
Reserve an asset for a window of time.
- Mobile
- Offline-first, in every plan
- Multi-site
- Real-time visibility
- Signed
- Custody & audits
- API
- Connect your stack
Go deeper
Explore the product
FAQ
Questions about the platform
Is Stackroom an IT asset management tool or an equipment tracking tool?
Both, because the underlying problem is the same: an individually identified item, a named holder and a history. IT estates and shared equipment pools are modelled the same way, which is why one register covers laptops and lab instruments.
Can Stackroom handle multiple sites or offices?
Yes. Locations are hierarchical, so a building, a floor and a room nest, and assets, audits and reports can be scoped to any level of that tree.
Does Stackroom replace a CMMS?
Only for organisations whose equipment mostly moves rather than mostly breaks. Stackroom logs faults, tracks service and holds contracts, but a plant with preventive maintenance schedules and parts inventories wants a dedicated CMMS.
How does Stackroom handle people who do not log in?
People you issue equipment to are records rather than users, so a leaver, a contractor or a student can hold assets and sign for them without an account. Users who do log in are unlimited on every plan.
Ready to know where every asset is?
Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.