Features
Broader than any single tool — and it all works together
Custody, geo scan map, bookings, maintenance, audits, reports and offline mobile, in one connected platform.
What features does Stackroom include?
Stackroom includes an asset register with QR labels and a scan map, custody and signed checkout, bookings and reservations, maintenance tickets, warranty, AMC and CMC cover, cycle-count audits, depreciation and disposal, a reports library, offline iOS and Android apps, and a REST API with signed webhooks.
Track & locate
A single register for every asset, and a live map of where it's been.
Locations
2 sites · 90 assets · ₹24,96,400
Asset register & QR labels
One record per asset with photos, custom fields, condition and serial. Print QR labels and scan to view.
Geo scan map
Every scan drops a pin. A clustered map with filters shows the latest location of each asset.
Hierarchical locations
Site, building, room and sub-location. Filter by a parent to see everything beneath it, across every site you run.
Global search
Find any asset, person or location instantly from anywhere in the app.
Custody & accountability
Know who has what, and prove it.
Assignments
12 checked out
- On time9
- Due soon2
- Overdue1
| Asset ⇅ | Holder ⇅ | Checked out ⌄ | Due ⇅ | |
|---|---|---|---|---|
MacBook Pro 14"AST-00055 | JOJ. Okafor | 5 Aug 2026 | 5 Feb 2027 | Return |
Dell Latitude 5440AST-00054 | RNR. Nayar | 5 Aug 2026 | 5 Feb 2027 | Return |
HP EliteBook 840AST-00053 | RNR. Nayar | 5 Aug 2026 | 30 Sep 2026 | Return |
Lenovo ThinkPad T14AST-00052 | JOJ. Okafor | 4 Aug 2026 | 28 Sep 2026 | Return |
Dell OptiPlex 7010AST-00051 | TWT. Weiss | 3 Aug 2026 | 12 Aug 2026 · overdue | Return |
HP ProDesk 400 G9AST-00050 | ASA. Sharma | 3 Aug 2026 | — | Return |
MSI Creator Z16AST-00049 | MCM. Costa | 2 Aug 2026 | 2 Feb 2027 | Return |
Custody & assignments
Assign, reassign and return with a held-by date and the current holder always visible.
Signed handover & return
Capture handover and return signatures on-device, stored on the custody record, with the holder's acknowledgement of receipt.
Checkout approvals
Optional request-and-approve workflow with notifications for high-value gear.
Bookings & scheduling
Reserve shared gear without collisions.
Bookings
3 active · 6 awaiting approval
New booking
Reserve an asset for a window of time.
Bookings & calendar
Reserve gear ahead with availability and overlap checks, on a shared calendar.
Automatic transitions
Start, return, overdue and no-show states move on their own via scheduled jobs.
Maintenance, warranty & reminders
Stay ahead of everything that expires.
Warranties
8 warranties
| Asset ⇅ | Provider / Plan ⇅ | Expires ⌃ | |
|---|---|---|---|
MacBook Pro 14"AST-00041 | AppleCare+ | 3/12/2027 | Edit |
Dell Latitude 5440AST-00042 | Dell ProSupport | 9/4/2026 | Edit |
HP EliteBook 840AST-00043 | HP Care Pack | 1/20/2027 | Edit |
Lenovo ThinkPad T14AST-00044 | Lenovo Premier Support | 11/8/2026 | Edit |
Dell OptiPlex 7010AST-00045 | Dell Advanced Exchange | 9/18/2026 | Edit |
Acer Aspire 5AST-00046 | Acer Care Plus | 6/30/2026 | Edit |
Add warranty
Track a warranty or AMC coverage window.
Maintenance tickets
Send to maintenance, track tickets through statuses, and keep the full service history.
Warranty, AMC & CMC cover
Manufacturer, extended and annual/comprehensive maintenance contracts with policy numbers, claim contacts, cover cost and renewal chains — warned before they lapse.
Smart reminders
Custom and system reminders with snooze, dismiss and done — in an inbox and on the dashboard.
Audits & reporting
Verifiable counts and exports on tap.
Audits
4 inventory audits · verify what's physically present
| Audit | Started | Progress |
|---|---|---|
Floor 2 countLevel 2 · Gurugram HQ | Aug 14, 2026 R. Nayar | 184/186· 2 missing |
Floor 1 countAll assets | Aug 7, 2026 T. Weiss | 212/212 |
Lab 2 equipmentLab 2 | Jul 31, 2026 A. Sharma | 96/96 |
Reports
62 templates · 4 saved
Cycle-count audits
Verify assets present or missing, close with a signed note, and record the custodian.
62-template report library
Register, value by site or department, depreciation schedule, maintenance spend, overdue check-outs, audit findings — with CSV and XLSX export.
Platform & integrations
Multi-tenant, configurable, and connected.
Authenticate programmatic requests. Test with GET /api/v1/ping using Authorization: Bearer <key>.
We POST a signed JSON payload (X-Stackroom-Signature: sha256=…) to your URL on subscribed events.
| ok | assignment.checked_out | 200 | 24 Sep 2026, 10:41 |
| ok | asset.scanned | 200 | 24 Sep 2026, 10:26 |
| ok | warranty.expiring | 200 · 4 tries | 24 Sep 2026, 10:03 |
| fail | warranty.expiring | 502 · 3 tries | 24 Sep 2026, 09:58 |
| ok | assignment.checked_in | 200 | 23 Sep 2026, 18:14 |
| ok | audit.completed | 200 | 23 Sep 2026, 17:22 |
| ok | booking.confirmed | 201 | 23 Sep 2026, 16:40 |
| ok | employee.offboarded | 200 | 23 Sep 2026, 11:05 |
Roles & multi-tenant
DB-driven configurable roles, org isolation, activity feed and in-app notifications.
Offline-first mobile
Scan, issue and count from a phone, with a local queue that syncs on reconnect — basements and riser cupboards included.
API & webhooks
REST API with keys and webhooks to connect Stackroom to the rest of your stack.
Insights & dashboards
Built-in charts and insights on your assets, custody and activity across the org.
FAQ
Questions about the feature set
Does Stackroom handle depreciation?
Yes. Assets carry a purchase cost, method and useful life, with straight-line and written-down-value calculations producing a current book value, plus a depreciation report you can export for finance.
Can Stackroom track warranties and service contracts?
Yes, and it distinguishes between them. Manufacturer and extended warranties, annual maintenance contracts and comprehensive contracts are each recorded against the asset with provider, policy number, cost and expiry, and reminders fire before the date rather than after.
Are reports included on every plan?
The report library is part of the product rather than an add-on module, with plan capacity differing rather than the feature itself. Exports are CSV and XLSX so finance and audit can work with them directly.
Does Stackroom have an API?
Yes — a documented REST API with scoped API keys, plus 41 signed webhook events covering checkouts, returns, warranty expiry and audits, delivered with retries and a delivery log. The OpenAPI (Swagger) specification is public.
Which features are limited by plan?
Capacity and the advanced capabilities differ by plan, but every plan includes unlimited users, the mobile apps, QR labels and offline sync. Current plan contents are listed on the pricing page, served from the billing API rather than written into the page.
Ready to know where every asset is?
Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.