Templates

Free templates for tracking equipment

The register, the policy and the agreement — written properly, explained on the page, and downloadable without handing over an email address.

What templates do you need to track company equipment?

Three, and they do different jobs. A fixed asset register records what you own and who holds it. An equipment policy sets the rules once, for everyone. An employee equipment agreement records what one person received and what they signed for. All three are free here, in Excel and Word.

Spreadsheet templateFixed asset register templateTwenty-one columns that hold up six months later: identity, custody, value and the date somebody last physically saw the thing. Dropdowns where free text would rot the register, and a book-value formula so nobody has to maintain it by hand.XLSX · 27 KBCSV · 1 KB Word templateCompany equipment policy templateTwelve sections covering how equipment is issued, what you expect of the person holding it, and what happens when something is lost, damaged or never comes back — written to be filled in and issued, not admired.DOCX · 38 KB Word templateEmployee equipment agreement templateOne page, signed at handover: what the person received, the condition it was in, what they are agreeing to, and a return block to complete when it comes back. The document that turns an awkward conversation at offboarding into a record.DOCX · 38 KB

21: Columns in the register
12: Sections in the policy
None: Email addresses asked for

Why these are not gated

The whole template is on the page

Every one of these could sit behind an email form. It would produce a list of addresses, and cost us the thing that matters: someone writing about asset registers and linking to ours, because their readers can open it.

Every column and clause is in the page, not just the file.
No email, no sign-up, no watermark.
Yours to edit, rebrand and use however you like.

FAQ

Questions about the templates

Are these templates really free?

Yes — no email, no sign-up and no watermark. Use them inside your organisation and adapt them as you like. We would rather be the site people link to than collect a few hundred addresses.

What format are the templates in?

The asset register is Excel (.xlsx) and CSV, so it opens in Excel, Google Sheets or Numbers. The policy and the agreement are Word (.docx).

Do I need Stackroom to use them?

No. They are standalone documents that work with a spreadsheet and a word processor. If the register outgrows a spreadsheet later, the columns map onto Stackroom directly — but that is a decision for the day it happens.

Can I edit and rebrand them?

Yes. Change the wording, add your logo, delete the sections that do not apply. The templates carry a line crediting Stackroom which you are welcome to remove.

Are the policy and agreement legal advice?

No. They are drafting starting points written for general use. Employment law differs by jurisdiction — particularly around recovering costs for unreturned equipment — so have your own HR or legal adviser review them before you rely on them.

Or skip the spreadsheet

Stackroom keeps the same register current by scanning rather than by somebody maintaining it. Free for unlimited users.