Workplace & remote IT
Stackroom vs Setyl
Setyl brings hardware and software asset management together, with deep HR and identity integrations so joiners and leavers flow through automatically. Stackroom is physical-first: the equipment, who holds it, its condition, its cover and its book value.
Stackroom vs Setyl: which should you choose?
Setyl is the better choice if software licences and SaaS spend are a significant part of the problem and you want HR-driven automation. Stackroom is the better choice if the problem is physical — signed custody, condition on return, audits, service cover and depreciation across equipment that is not only IT.
Side by side
Stackroom vs Setyl: pricing, limits and features
Grouped so you can jump to the part you care about. Our figures come from our billing API, so they match the invoice.
Pricing & plans
Free plan
- Stackroom
- Free forever — 250 assets, 500 people, unlimited users, no card
- Setyl
- None
Paid plans start at
- Stackroom
- $35/mo for Starter — published, self-serve
- Setyl
- A published starting figure in the low hundreds per month, with everything above it quoted.
How the bill scales
- Stackroom
- Capability and capacity — never headcount, never how much you track
- Setyl
- Quote-only, with a published floor. Asset and licence inventory is unlimited; the tiers differ on automation depth, integrations and how much of the work Setyl's own people do for you.
Limits
Asset limits
- Stackroom
- 250 free, up to 10,000 on Premium, custom on Enterprise
- Setyl
- Unlimited inventory on every tier
Users & seats
- Stackroom
- Unlimited on every plan, including Free — seats are never the meter
- Setyl
- Not published as a licensing dimension
Locations & sites
- Stackroom
- 1 on Free, unlimited on every paid plan
- Setyl
- Not published
How each tool is set up
Self-serve free tier
- Stackroom
- Yes
- Setyl
- No
What each tool covers
Covers non-IT equipment
- Stackroom
- Any asset type
- Setyl
- IT-oriented
Custody & accountability
Automated joiner-leaver workflows
- Stackroom
- Notifications
- Setyl
- Yes
Signed handover & return, with PDF
- Stackroom
- Yes
- Setyl
- Assignment
Return with condition capture
- Stackroom
- Yes
- Setyl
- Limited
Asset clearance certificate for leavers
- Stackroom
- Yes
- Setyl
- No
Signed webhooks with retries
- Stackroom
- 41 events, HMAC-signed, retried
- Setyl
- Not stated on their pricing page
Audits & compliance
Cycle-count audits with sign-off
- Stackroom
- Yes
- Setyl
- Basic
Maintenance & service
AMC / CMC service contracts
- Stackroom
- Yes
- Setyl
- Warranty dates
Finance & lifecycle
Depreciation (SLM / WDV) & book value
- Stackroom
- Yes
- Setyl
- Yes
Report library
- Stackroom
- 62 templates
- Setyl
- Standard reports
Platform, API & AI
Software & SaaS licence management
- Stackroom
- No
- Setyl
- Its strength
HR / identity integrations
- Stackroom
- API
- Setyl
- Its strength
REST API
- Stackroom
- Pro and up — documented, published spec
- Setyl
- Yes — listed on every tier
Built-in AI assistant
- Stackroom
- Stackroom AI — Starter and up
- Setyl
- MCP connector for AI platforms
| Capability | Stackroom | Setyl |
|---|---|---|
| Pricing & plans | ||
| Free plan | Free forever — 250 assets, 500 people, unlimited users, no card | None |
| Paid plans start at | $35/mo for Starter — published, self-serve | A published starting figure in the low hundreds per month, with everything above it quoted. |
| How the bill scales | Capability and capacity — never headcount, never how much you track | Quote-only, with a published floor. Asset and licence inventory is unlimited; the tiers differ on automation depth, integrations and how much of the work Setyl's own people do for you. |
| Limits | ||
| Asset limits | 250 free, up to 10,000 on Premium, custom on Enterprise | Unlimited inventory on every tier |
| Users & seats | Unlimited on every plan, including Free — seats are never the meter | Not published as a licensing dimension |
| Locations & sites | 1 on Free, unlimited on every paid plan | Not published |
| How each tool is set up | ||
| Self-serve free tier | Yes | No |
| What each tool covers | ||
| Covers non-IT equipment | Any asset type | IT-oriented |
| Custody & accountability | ||
| Automated joiner-leaver workflows | Notifications | Yes |
| Signed handover & return, with PDF | Yes | Assignment |
| Return with condition capture | Yes | Limited |
| Asset clearance certificate for leavers | Yes | No |
| Signed webhooks with retries | 41 events, HMAC-signed, retried | Not stated on their pricing page |
| Audits & compliance | ||
| Cycle-count audits with sign-off | Yes | Basic |
| Maintenance & service | ||
| AMC / CMC service contracts | Yes | Warranty dates |
| Finance & lifecycle | ||
| Depreciation (SLM / WDV) & book value | Yes | Yes |
| Report library | 62 templates | Standard reports |
| Platform, API & AI | ||
| Software & SaaS licence management | No | Its strength |
| HR / identity integrations | API | Its strength |
| REST API | Pro and up — documented, published spec | Yes — listed on every tier |
| Built-in AI assistant | Stackroom AI — Starter and up | MCP connector for AI platforms |
Honest take: Setyl leads on software asset management and HR-driven automation. Stackroom leads on the physical lifecycle and on equipment beyond the IT estate.
Setyl capabilities verified September 2026 · plan facts read from their pricing page , September 2026. Spotted something out of date? Tell us.
Plan gating
Which tier unlocks what
What you have to be paying for before each capability is available.
- CSV / XLSX importStarter and up
- Barcode & QR scanningStarter and up
- Bookings & reservationsStarter and up
- Maintenance & serviceStarter and up
- Cycle-count auditsGrowth and up
- Report libraryGrowth and up
- Custom fieldsGrowth and up
- Stackroom AIFree and up
- REST APIGrowth and up
- Signed webhooksGrowth and up
- Custom rolesGrowth and up
- Google / Microsoft SSOFree and up
- Deeper integrations and cost intelligence sit in the second tier
- Managed onboarding and ongoing data maintenance are the dearest tiers
Per-employee pricing is coherent for a tool driven by HR data. It fits less well if the people handling equipment are a small subset of headcount.
The difference
What Stackroom and Setyl are each built to do
Software asset management is a genuinely different discipline
Setyl's strongest claim is that hardware and software live in one place. For an organisation where SaaS sprawl is a real cost — dozens of tools, licences nobody cancelled, spend nobody owns — that consolidation is worth a lot, and Stackroom offers none of it.
We do not do software licence management, we are retiring the licence module we had, and we would rather say so plainly than let you discover it in month two. If unused Figma seats are costing you more than unreturned monitors, you are looking at the wrong product in us.
Where physical-first earns its place
The moment equipment changes hands, software-centric tools thin out. An assignment field records that a laptop is against a person. It does not record that they signed for it, what condition it was in, what condition it came back in, or who had it before them.
That matters twice. At a dispute, where a name in a field is not evidence of acceptance. And at an audit, where 'assigned to' is not the same as 'physically verified present on this date by this person'.
It also matters for everything that is not a laptop. Monitors, docks, chairs, AV hardware, meeting-room equipment, access cards — none of them have a licence, none of them appear in an identity provider, and in most offices they outnumber the machines.
HR automation, and what it does not reach
Setyl's HR integrations mean a leaver in your HRIS triggers a workflow without anyone remembering. That is genuinely good, and the equivalent in Stackroom is a notification plus an offboarding list rather than an automated chain.
What automation cannot do is the physical half. Somebody still has to receive the laptop, check its condition, and confirm the dock and both chargers came back too. The list is what makes that a checklist rather than an investigation, and the signature is what makes it evidence.
Why teams switch
What we hear from teams leaving Setyl
The physical trail was thin
Assignment records who should have something; a signed chain records that they accepted it and what condition it was in at both ends.
The estate was wider than IT
Facilities, AV and meeting-room equipment have no licence and no identity record, so a software-centric tool has nowhere to put them.
Audit needed a count, not a sync
Reconciling against an HR system is not the same as somebody physically verifying what is present on a date.
The other side
When Setyl is the better choice
We would rather you picked the right tool than picked ours.
- Software licences and SaaS spend are a material part of the problem — we do not cover this at all.
- You want joiner-leaver automation driven from your HRIS rather than a notification and a list.
- Your estate is IT hardware and stays IT hardware.
- You already run a wide integration stack and want asset data inside it.
Switching
Moving from Setyl
- 1
Export from Setyl
Take a full CSV or XLSX export of your asset list, including serial numbers, categories, locations and any custom fields you rely on. Export your people list separately if Setyl keeps one.
- 2
Map the columns once
The importer previews your file and lets you map each column to a Stackroom field. Categories, locations and departments are created from the values in your file, so you do not build the hierarchy by hand first.
- 3
Import people, then assets
Loading people first means custody assignments resolve to a real person on the asset import rather than needing a second pass.
- 4
Check a sample, then go
Spot-check twenty records against the old system before you invite the team. Re-importing is safe — matching on an existing code updates rather than duplicates.
Nothing is deleted from Setyl by importing into Stackroom, so you can run both in parallel for a week while people get used to the change.
FAQ
Questions, answered
Does Stackroom manage software licences?
No. There was a licence module and it is being retired, so treat it as absent. If software and SaaS licence management is central to your requirement, Setyl covers it properly and we do not.
Can Stackroom integrate with our HR system?
Through the REST API rather than a prebuilt connector. A joiner or leaver in your HRIS can create or flag records programmatically. It is more work than Setyl's native integrations and it does work.
What does Stackroom add over Setyl for physical equipment?
Signed handover and return with a PDF agreement, condition captured at both ends, a full custody chain, cycle-count audits that close with a sign-off, AMC and CMC contract tracking, and coverage of equipment that is not IT.
Which is better for a company with heavy SaaS spend?
Setyl, clearly. SaaS sprawl is a licensing problem and we do not solve licensing problems. If you also have a physical estate worth controlling, the two are complementary rather than competing.
Can we import our data from Setyl?
Yes. Export your inventory to CSV and import it into Stackroom. Categories, locations and custom fields map across, and our team will help with the awkward parts of a larger migration.
How long does switching actually take?
Most teams import in the morning and run a real checkout the same afternoon. There is no implementation project and no professional services fee. The longest part is usually relabelling, and that can be done gradually.
Do we have to relabel everything?
No. If your existing labels carry a code you already track, import that code and keep using them. New QR labels can be printed on standard address stock as and when you need them.
Is Setyl free?
No. Setyl has no free plan. Stackroom has a permanent free plan with unlimited users and no card required.
How is Setyl priced compared with Stackroom?
Quote-only, with a published floor. Asset and licence inventory is unlimited; the tiers differ on automation depth, integrations and how much of the work Setyl's own people do for you. Stackroom prices on capability and capacity instead: users are unlimited on every plan, and tracking more equipment never moves the bill on its own.
What are the Setyl asset and user limits?
Assets: Unlimited inventory on every tier. Users: Not published as a licensing dimension. Locations: Not published. Every Stackroom limit is published on our pricing page and served from our billing API, so it matches your invoice.
Other comparisons
Looking at something else?
Outgrowing Setyl?
Import your data, print a sheet of labels, and run a real checkout the same day.