Varsha Gupta
Customer Success Lead
Varsha leads customer success at Stackroom, working with the IT leads, office managers and operations teams who set it up. Her background is in people operations, so she writes the pieces where HR and IT meet: equipment agreements, onboarding and offboarding, getting kit back from remote staff, and the policies that hold it all together.
12 posts
Equipment Checkout Systems for Universities and Colleges
Media loan desks, lab stores and library laptop schemes all run on the same handful of rules. Here's what real US and UK universities publish, and what a checkout system needs to enforce them.
Preventive Maintenance Intervals by Equipment Type (2026 Guide)
How often laptops, printers, projectors, power tools, ladders, extinguishers, portable appliances and lab instruments need checking, and which of those intervals the law actually sets.
Warranty vs Service Contract vs Extended Warranty: What's Covered
A warranty, an extended warranty and a service contract make three different promises. What each covers, what US, UK and EU law adds underneath, and how to avoid paying twice.
Asset Audit Checklist: How to Run a Physical Inventory Count
A practical checklist for counting fixed assets: scope, blind counts, sampling, missing and found items, reconciling to the register and ledger, and the evidence to keep.
How to Get Equipment Back from Remote Employees (US, UK and EU)
A remote leaver can't hand a laptop over a desk. Here is a return process that works at a distance (trigger, kit, deadline, inspection, wipe) and what US, UK and EU law says about deductions and data.
Equipment Management for Schools and Colleges: A Practical Guide
How K-12 districts, UK schools and FE colleges keep track of take-home devices, class sets and department kit, from swaps at the help desk to year-end returns.
Asset Management for Law, Accounting and Consulting Firms
Client confidentiality rules turn a missing laptop into a question of evidence. How firms record who held each device, handle a loss and recover kit from leavers.
Spreadsheet vs Asset Management Software: When to Switch
A spreadsheet is a fine asset register until equipment starts changing hands. What the research says about spreadsheet errors, where shared-sheet history falls short, and a checklist for deciding.
AMC vs CMC vs Warranty: Which Equipment Cover You Actually Have
Three kinds of cover, routinely confused, with materially different consequences when something breaks. What each includes, how they overlap, and what to record.
Asset Management for Small Businesses: A Practical Setup Guide
You don't need a system designed for a 5,000-asset estate. A setup that takes an afternoon, the US and UK tax rules that affect what you record, and what to skip until you need it.
Managing IT Equipment for Remote and Hybrid Teams
When a courier delivers the laptop, the handover moment vanishes — and with it the moment somebody accepts responsibility. Here's what replaces it.
Employee Equipment Agreement: What It Should Contain and Why
What belongs in an equipment handover agreement, what makes one enforceable in practice, and why a signature at the moment of handover changes behaviour.